5 Reasons to Take Invoicing Seriously

Invoicing is not the core function of any business. Most businesses don’t take the invoicing process too seriously. Many businesses send invoices that are late and others send invoices that are full of errors. Some small business owners and solopreneurs even admit that they hate invoicing. Is invoicing really a hindrance to business?

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Not exactly. Invoicing is, in fact one of the key processes to run and grow a successful business. Here are 5 reasons, a business should take invoicing seriously.

Maintain A Healthy Cash Flow
Cash is the most important aspect for the survival and growth of a business. If the business is not receiving on-time payments from clients, it won’t be able to meet basic expenditures like salary and taxation etc. Sending invoices in a timely manner, ensures that the clients are paying up on time. One can add a late fee to invoices to deter clients from paying late. Online solutions help in sending out automatic payment reminders. One can also add a due date on the invoice, to ensure that the client is paying within the specified credit period. These are useful in hastening the payment cycle of the business.

Client Relationships
Maintaining healthy client relationships is at the heart of every business. Managing the business communication effectively, helps in retaining clients and building better relationships. Sending out invoices in a timely manner and ensuring that all kinds of client queries are resolved, is an essential. The process also includes, sharing of estimates and getting them approved from the client. Management of the complete business communication cycle is crucial for client retention and satisfaction.

Disputed Invoices
Many businesses end up sending invoices that are full of errors. This is big a reason for worry as errors lead to disputed invoices and invoice deductions. Having an invoicing process that ensures that each and every invoice sent is error free, is very important to realize full payments for the invoices.

Financial Management
Keeping a record of all the business activities is extremely important for better financial management. Proper invoicing ensures that all the past invoices can be tracked with ease. This helps in analysing the periodic sales and revenue, easily. Financial analysis helps the business owner to forecast future business outcome and plan the course of action, accordingly. If the sales and revenue targets are not being met, the reason can be found out and appropriate action can be taken. Similarly the payment cycle and invoice ageing can be effectively analyzed to ensure all the clients are making timely payments.

Professionalism
A growing business must come forth as a professional one. Sending out professional and descriptive invoices helps the client understand the details of the transaction clearly. Mentioning the terms and conditions on the invoice, helps in ensuring that each and every business deal is a transparent one. Adding brand identity to invoices helps in improving the brand awareness and brand recall for the business.

An invoice is one of the most crucial documents for every business. A business must take each and every aspect of an invoice seriously and thus ensure better business outcome. Delegating the process to specialized teams with appropriate accountability is equally important.

Veronika Tondon is business enthusiast. She writes about emerging technologies and opportunities for business.
She is working as a Marketing Manager with Invoicera, a leading cloud invoicing solution.

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